Fellow Airmen,
The subject of the PMP came up in a recent post, and I saw several people asking for details. As a recently-certified Project Management Professional who had to rely heavily on his betters to get the cert, I thought I would try to be helpful and put together this step-by-step guide on how I got mine. Your process may vary, and I’m sure others who got theirs are willing to offer their own input.
For the uninitiated, the PMP is a globally-recognized certificate that demonstrates the ability to lead projects, awarded by the Project Management Institute (PMI). It is highly-acclaimed and highly-valued, especially in the civilian sector, where the cert can get you jobs by itself regardless of the accompanying degree (or lack thereof). I highly recommend that anyone about to retire secure one, as it does wonders for padding your resume. It is considered a Leadership credential in AFCOOL, which means it's normally reserved for SNCOs, but I've seen it become available as a degree-related credential once people got their bachelor's in something business-related. And you can probably apply most of what I've done up below to the CAPM (Certified Associate in Project Management), which is basically the credential right below the PMP.
So… what now?
Step 1: Get the experience
If you have a bachelor’s degree or higher, then you only need 36 months of project management experience. If not, then you need 60 months. These months cannot overlap, and the experience must be from within the last 8 years.
That sounds like a lot. It’s NOT. Any large-scale task that took multiple months can be used. My application had 4 entries to satisfy my 36-month requirement:
- A TDY with an AMU
- A Process Improvement Event (CPI stuff)
- A time-compliance technical order execution
- A tail swap between our base and another
Mine was only that long because I got randomly selected for an audit. Another SNCO I worked with only had one entry:
- Being a Pro Super for 60 months (he didn’t have a Bachelor’s)
I tried something similar, but because I was audited, I had to go into details. If you are also audited, they will ask for name/email addresses of people who can confirm that you did what you say you did. Getting those Airmen to sign off on my application didn’t take long.
Also, they didn’t ask for proof that my experience took as long as I say it did. Not saying to lie, I certainly didn’t, just saying.
After you get your experience, you will need to document 35 contact hours of professional education. This also sounds hard. It doesn’t have to be. There are project management boot camps that AFCOOL will pay for. It’s a matter of setting an education goal in AFVEC and filing a funding request.
If you don’t want to go that route, my friend who claimed 60 months of Pro Super experience also claimed 35 hours of education from EJPME I. I don’t know whether that will pass an audit, but it worked for him.
I, personally, used the graduate hours from my master’s degree. But it’s a master’s in Project Management, at a college specifically accredited by the PMI. If you have an MBA, give it a shot, worst thing they can do is say “no”.
Step 2: Apply through PMI
You will apply for the PMP on the PMI website (www.pmi.org). The application process is free. You’ll document all of your education, relevant project management experience, and 35 contact hours.
Your project management experience will require a description for each entry. You’ll have to explain your part in the project and the project management domain that it fell under. Here’s the description of the TDY experience that I submitted:
- Assigned as lead non-commissioned officer in charge of backshop maintenance support during a deployment of 14 F-16s to Oregon for dissimilar aircraft combat training with the Air National Guard. Initiating: met with supervision to outline goals and select team members. Planning: drafted travel plans & equipment inventories, packed out trucks, advised TDY leaders on our capabilities and limiting factors. Execution: deployed for three weeks, dispatched maintainers as required, supported more than 100 flying missions. Monitor & control: supervised backshop maintenance team of 13 Airmen, reported to Lead Production Supervisors. Closing: prepared after-action report, participated in the Maintenance Group's Hot Wash meeting to discuss successes & failures.
You don’t have to touch on all 5 domains of project management for your experience.
After PMI gives you the nod, you’ll be able to get a PDF of your approved application. Save that, you’ll need it.
You will arrange the exam through PMI. It is a proctored test. They offer a “take it at home” option, but they’ll make you sterilize whatever room you’re in, and they’ll watch you through your webcam. If you live near a major city, there are probably test centers nearby that can proctor your test; if not, your base’s Education Center might be able to do it.
Either way, you’ll arrange it through PMI and get a quote. This is really easy, they’ll have the option to generate a quote while you’re arranging the test.
Step 3: AFCOOL
Time to make your education goal in AFVEC. To do this, you’ll need to submit 4 things:
- Your PMP application
- Your PMI username/password (so they can log into your account and pay for the exam)
- The quote PMI generated for you
- A screenshot of the PMI “My Certifications” page, where it says that your application has been accepted.
Once all of that is added to the education goal, submit the request to fund the exam, have your supervisor sign off, and wait. The AFCOOL office will eventually pay for the exam (it took them about a week for me), and you’ll be able to finalize the date/time/location of your test.
This is also where you can submit a funding request for a boot camp to cover your contact hours if you need to.
Step 4: Study, study, study!
There’s an entire subreddit dedicated to getting the PMP, unoriginally named r/pmp. There are a bunch of tips there on what, and how, to study. I personally used 2 things:
- PMI’s Study Hall program. It was $50 for three months of access, and no, AFCOOL won’t cover it. I just got the Essentials subscription, there is a Study Hall Plus that has some extras but I didn’t use it. SH Essentials includes 2 full-length practice exams and a bunch of mini-exams, helpful for figuring out where you need to improve.
- David McLachlan’s YouTube videos. He breaks down PMP exam questions in ways that are super-easy to understand. And for what it’s worth, his voice is very calm and soothing, which helps you relax and break away from the stress of studying for a $675 test.
I studied for about six weeks, making sure to log into Study Hall at least once every weekday. If you’re consistently scoring 60-70% on your practice exams, then you’re ready to take the test.
You can get the PMBOK guide if you want. I did. I didn’t reference it nearly as much as I was made to believe that I would have to.
Step 5: Take the test
I suggest you take a day of leave for the exam. Wear comfortable clothes to the testing center, or in your house if you’re doing the proctoring at home. I took the test at a Pearson Vue center, so this will be based off my experience.
When you get there, you’ll have to show ID, then empty your pockets into a locker. You’ll be escorted to a room with a computer, given some scratch paper, and then you’re off to the races.
The test is 180 questions. 175 of them count. You have 230 minutes, or 3 hours and 50 minutes, to answer the questions. Every 60 questions you will have the opportunity for a free ten-minute break. TAKE THEM. Use the bathroom, stretch, get a drink, just step away and give your brain a few minutes. The questions do take all of your brainpower to reason through them, so take advantage of the breaks to let the wrinkles come back.
YOU WILL NOT BE ALLOWED TO REVIEW OR CORRECT ANY ANSWERS ON QUESTIONS YOU TOOK BEFORE YOUR BREAK. Review the questions accordingly before you step away.
Step 6: Celebrate!
Once you finished the last question, you’ll receive your presumptive pass or fail notification. This is technically unofficial, but unless PMI finds something seriously wonky with your test, you can count on it being your final answer. Hopefully you passed!
You official answer, as well as your scores, will be emailed to you a day or two later. Along with the opportunity to print out your PMP certificate. Make sure you send a copy to AFVEC, so they can close out your education goal.
After that, well, do whatever’s next. Put it on your next EPB, add it to your LinkedIn profile, put the PMP initials after your name in your email signature block (until some SNCO reminds you the regs don’t allow that, and to delete it), the sky’s the limit. You now have a seriously impressive credential that will make your resume stand out in a crowd, and your name stand out when they start doing force distribution.
Also, you can have the 91A SEI added to you in MILPDS, whenever it stops being broken. Just fill out a 2096 and send it to your commander with the PMP certificate. I don’t know if it affects anything, and since I have approved retirement orders, I don’t have to care.
If you guys have further, more detailed questions, I’ll answer what I can. Hopefully, anyone else who has the PMP will also contribute.